Facilities Manager

Detailed information:

On behalf of our client, one of the largest Banking Organizers in its sector, with a presence in 5 locations worldwide and with more than 3,200 employees working for the group. They also manage, safe keeping and administer the securities that it holds on behalf of its customers. Over 300,000 domestic and internationally traded bonds, equities and investment funds are currently deposited with our client. They maintain relationships with around 2,500 customers in over 110 countries. Its global network extends across 50 markets. Backed by flexible securities lending and collateral management services, our client offers one of the most comprehensive international securities services available, settling more than 250,000 transactions daily.

Scope of employment:

As Facilities Manager you will be reporting to Head of Facility Management and be responsible for Site FM team which is consisting of 3 persons. You will be the primary point of contact for all Facilities Management operations at Prague office. You will manage local in-house FM team activity and multiple contractors and suppliers in order to ensure the effective and efficient delivery of FM support services.

Key responsibilities:

To develop and maintain good working relationships with key stakeholders, including senior management, landlords agent, suppliers, contactors and central FM personnel based in Luxemburg.
Completion of regular building inspections to monitor for defects and faults.
Be responsible for car parking, store room and deliveries.
Maintain accurate record keeping and filing relating to in house FM staffing matters (holiday, sickness, absence, etc).
Complete monthly management reports for Head of Facilities and produce FM budgets and monitor expenditure.
Ensure compliance with all relevant workplace Health & Safety legislation and compliance with Company policies and procedures.
Negotiate and establish supplier contracts, update contracts database.
Liaison with and management of the cleaning contractor to ensure high standards are maintained at all times.
Assist with internal ‘Move’ procedure and be familiar with process for desk relocations.
Assist with all projects, alterations, refurbishments and desk reconfigurations.

Requirements:

Good technical understanding of building services & mechanical and electrical systems.
At least 3 years of previous Facilities Management or office management experience.
Analytical and strategic thinking capability.
Competent with figures and a good understanding of budget management.
Effective time management skills.
Good working knowledge of Health and Safety.
Effective communication skills.
IT literate – effective use of Microsoft office applications, particularly Excel and Word.
Highly motivated, self sufficient individual with problem solving abilities and positive ‘can-do’ attitude.

We offer:

Very competitive remuneration.
Extensive corporate benefits package.
Yearly bonuses.
State of the art office building in Prague center.
Free refreshments in the workplace.
Social events and team building activities.
Extensive training and coaching.
Perspective projects with an international scope.
Positive and social working environment.